Job Opening – Parish Secretary

Description:

St. Mary Magdalen Parish in Kentwood, MI seeks a full-time secretary who will report to the Pastor and Office Manager. Responsibilities include operating telephone system, distributing mail, greeting and referring visitors, keeping parish database and sacramental records, producing weekly bulletin and monthly calendar, and providing a variety of other clerical services.

Responsibilities include:

Administrative Support

  • Provide clerical support to the pastor and parish staff
  • Answer phones, respond to emails, and greet visitors in a professional and hospitable manner
  • Maintain parish calendar and schedule meetings, events, and facility use
  • Prepare correspondence, reports, and parish communications

Parish Records Management

  • Maintain accurate sacramental records (marriages, funerals, etc.)
  • Update and manage parishioner database
  • Prepare certificates and official documentation as requested

Communication & Publications

  • Coordinate and produce the weekly bulletin
  • Manage parish website updates and social media (if applicable)
  • Assist with announcements, mailings, and newsletters, prepare prayers of the faithful, and pulpit announcements

Financial & Office Support

  • Assist with basic bookkeeping tasks (as assigned)
  • Order and maintain office supplies

Hospitality & Ministry Support

  • Serve as a welcoming presence to parishioners and visitors
  • Schedule liturgical ministers and parish events
  • Support parish ministries with administrative needs

The Ideal Candidate will:

  • Be in full communion with the Roman Catholic Church with a working knowledge of Catholic Church teachings and parish life
  • Have an education/formation/training background suited for the work required in this position
  • Have adequate computer skills in Microsoft Office Suite and databases
  • Have strong interpersonal skills, excellent follow-up, multi-tasking and ability to work with diverse groups in courteous and professional manner
  • Work collaboratively as a member of the parish staff with other staff members, parish community and volunteers

Salary and Benefits commensurate with experience and skills.

How to Apply:

Those wishing to apply should submit their resume with references to: pvu@stmmagdalen.org or mail to 1253 52nd St SE Kentwood, MI 49508. Submissions are due by July 31, 2026.